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Account Clerk II

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Date Posted: December 5th, 2022

Abacus Staffing a leading provider of comprehensive employment/placement solutions is seeking market talent. We offer meaningful and long-term employment opportunities, comprehensive pay structure and outstanding customer service to a workforce of more than 20,000 nationally.

Abacus Staffing a leading provider of comprehensive employment/placement solutions is seeking market talent. We offer meaningful and long-term employment opportunities, competitive pay structure and outstanding customer service to a workforce of more than 20,000, nationally.


Job Title:         HR/FMLA Specialist (Account Clerk II – 37695)

Job location:   VB Human Resources, Employee Relations   

2424 Courthouse Drive, Building 18, Room 106, Virginia Beach, VA

Schedule:        Monday – Friday 8:00 a.m. to 5:00 p.m. 

Pay Rate:         $16.08/hour


Job duties:


Family Medical Leave Processing

  • Responsible for the coordination and administration of leave under the Family Medical Leave Act
  • Handles a high volume of FMLA leave of absence cases and intake of constant daily requests and questions on leave of absence
  • Determines which FMLA forms are necessary and provides required forms to employee in accordance with required deadlines
  • Reviews completed FMLA documentation for accuracy and completeness
  • Determines employee eligibility and designates leave under the FMLA in accordance with federal, state, and local regulations, as well as City policies and procedure
  • Performs recordkeeping and data entry activities in Insite and VB time
  • Runs leave related reports in InSITE and VB Time
  • Provides timely and accurate responses to members and supervisors concerning FMLA day-to-day issues and activities
  • Maintain timely follow up with Occupational Health Services to ensure healthcare certification processing (i.e., approval/denial) complies with FMLA federal regulations.
  • Keeps informed of state leave laws, FMLA and regulatory federal and state laws regarding leave of absence
  • Maintain highly confidential employee files and ensure HIPPA compliance
  • Attends seminars and training classes to stay current with changes and best practices.
  • Seeks supervisory guidance/approval as appropriate


Leave Donation Program

  • Coordinates the application process to include checking for eligibility, determining eligibility, generating correspondence, and answering questions from members, PALS, or supervisors.
  • Completes and approves related transactions or data entry in InSITE or VB Time.
  • Maintains leave donation files.



Administrative Support

  • Serves as back-up to Employee Relations Human Resources Office Assistant
  • Provides support to the overall operations of the ER Division
  • Understand and interpret city policies and procedures pertaining to employee relations
  • Prepares and/or coordinates correspondence of complex and confidential nature, interoffice forms, agendas, presentations, and other reports and forms


Key knowledge, skills and abilities for this position include:

  • Demonstrated ability to communicate effectively and diplomatically both orally and in writing
  • Demonstrated high level of proficiency in Microsoft Office applications such as Outlook, Excel, and Word.
  • Experience providing exemplary customer service to internal and external customers
  • Experience serving in a human resources support role
  • Experience facilitating human resource processes and transactions
  • Demonstrated ability to exercise judgment and discretion in line with the goals of the division
  • Experience working in a highly confidential, fast paced environment providing timely and accurate deliverables


Apply Today – Gain Access to Immediate Employment Opportunities!

Join the Abacus family of more than 27,000 employees assigned to top-rated clients, nationally.

Why Abacus?

  • Competitive Pay Rates
  • Excellent Culture
  • Meaningful Employment
  • Potential for Growth

When you apply, your experience may be considered across business verticals:

  • Abacus Staffing – Multi-Client General Staffing
  • Abacus Solution Group – Professional Placement
  • Harrison Richard Group – Accounting & Finance
  • Abacus Security Services

Employment opportunities include a wide range of placement options: project-based, temporary to permanent hire, part-time, contract-basis, direct hire and on-demand placement.

Ideal Candidate will possess:

  • Minimum of 6 months experience in this position
  • Flexibility to align your experience with a broad range of assignments
  • Meet physical, aptitude, educational and minimum experience criteria

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  • “We chose Abacus to support us in our seasonal hiring initiative – we found their workforce full of energy and eager to grow. We were very happy to have hired directly 25% of the seasonal workers and look forward to their long-term contribution in our organization.”

    -Molly, Distribution Center Human Resources Director
  • “I moved to the area with my wife to support her in her new job and found myself out of work for the first time. Abacus was able, within days, to find a new role where I was able to bring my talents and grow in ways, I never imagined were possible.”

    -Mike, Baltimore, MD
  • “We have found that be counting on Abacus for our staff recruiting needs, our internal team is able to focus on our core mission and spend less time searching for qualified candidates. Our relationship manager is there for us every step of the way and we look forward to our future with Abacus.”

    -Eva, Call Center Director
  • “After my enlistment in the Air Force ended and I returned home, I found Abacus who helped me begin the next phase of my life. I was placed in a position with a Fortune 500 company and after several months I was promoted into a long-term position. I look forward to growing as a professional and bringing my experience and training to support this new mission.”

    -Andre, Atlanta, GA
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